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Old 08-06-2010, 07:07 AM   #1
tiggernjen
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Help organizing my kits

I need some help organizing my kits...What is the best way to do it??? It takes me forever when I am doing a SS to find the right papers and elements...
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Old 08-06-2010, 08:04 AM   #2
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Me too! I have everything by kit name and designer, and thatīs not always too much help, I can remember half of them, but weīre talking of 230 GB in kits, so as good as my memory can be itīs not enough!!!
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Old 08-06-2010, 10:32 AM   #3
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I also sort by designer and kit name. So I have a folder called Britt-ish Designs and then folders in that call Miss Kitty and Arabian Adventure for example. As far as searching files, I hear Organizer in PSE 8 is good because you can tag your files with keywords to make searching easier. I haven't gotten there yet, I am still figuring out how to make layouts in PSE 8.0.

As far as searching for stuff during a speed scrap, I go to my big folder called digital scrap files and open it, then I do CTL+F to open a find window and type in red paper for example and it finds me most of my red papers, type in template and it finds me most of my templates. It may not be the best way but it is helpful. It also helps me here at MS that I have a folder specifically for Disney designers and their stuff (even if its not disney I mostly associate them with disney stuff...like Britt-ish Designs and Natalie's Place Designs).

Hope that is helpful

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Old 08-06-2010, 12:34 PM   #4
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I have a folder named 0preview (the zero makes sure it is the first folder in the list - lol). Right now I have certain designers that I have alot of stuff for so they have own folders, other stuff by where I got it scrapmatters, stufftoscrap, etc if they are freebies or an odd kit from their site. Most come with a preview picture and so I place a copy of that in the preview folder and add in its name where it is located. That way I just look through my preview folders to jog my memory. I have also started making my own preview sheet for additional items in the kit if there aren't in the designers preview or if it didn't have one. Does that make any sense??? I can then look through just that folder and find stuff. That was my project for this summer while I am on vacation. Once the school year comes forget it! Now that I have started, I add any new kit previews to that folder right away. I started trying to do things by color once for papers but then it was a pain to keep track of the designer for credit. Just got PSE8 so haven't tried to organize that way.

Ex. If I had a freebie kit from scrapmatters from designer x called happy day stored in the scrapmatters folder I would then name the preview "Happy Day by designer x in Scrapmatters". Might not be the easiest way but it works for me.
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Old 08-06-2010, 02:05 PM   #5
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Thanks for all the ideas how to organize my kits...I do have them by designer..Since I do use PSE8, I'll have to look into their organizer, but first I have to master using PSE8 first...
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Old 08-06-2010, 02:09 PM   #6
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I think I'm in a minority on this, but I started organizing based on Ali Edwards' method, which is in files according to product type (she has a whole thing about this on her blog). SOMEtimes it is a hassle, but for the most part it works for me. I break up all kits (unless it is something I got for a specific reason--like, at the moment I am keeping a whole big birthday themed kit together until after I'm done w/ my kid's birthday party). I have a folder for papers (with subfolders by color), a folder for frames, one for stitches, one for ribbons (again by color), one for masks, one for buttons.... etc etc etc. (If you'd like my whole list of folders I'll be happy to share, but I'll spare you unless you want it! )

I am kinda a wild n' crazy scrapper though (I was this way w/ paper scrapping too!) and I like to pull from all different kits/designers. LOL

I use an iMac and PSE8.0----PSE for Mac doesn't have the organizer, so my folders are just regular Mac folders. I have a search screen so if I'm thinking of a particular item or designer I can generally find it. And if I do want to scrap from a single kit or designer, I can easily pull all the pieces that way.

I did get stuck for a bit on keeping track of crediting and TOUs, but what I've finally done is make sure that the file names of all the kit parts include the designer's/company's name or initials (they usually do anyway), AND make sure that the TOU has the same name/initials in its file name. Then if I'm ever stuck for what the initials stand for or what the designer's real name is, I can just find the matching TOU.

What I am TRYING to do, also, is be selective about what I keep---if I don't like an item in a kit when I download it, I am probably never going to like or use it, so I don't want to take up space with it. AND I try to keep a handle on my files---periodically I go through, say, my "blue" papers folder and try to get rid of papers that are practically identical. Gradually I find I'm letting go of lots of the freebies I picked up when I was just starting, and replacing them with more and more of my fave designers/stores (so it's getting much easier to remember what I have!).
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Old 08-07-2010, 10:11 AM   #7
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Lyn, I have PSE7 and use the Organizer, it's so helpful when I need to find a frame or string or certain color paper.

For PSE Organizer, you'll need to create a bunch of 'tags'. These tags are how you'll organize everything. I have tags for alphas, paper, frames, stitches, templates, etc. Then subcategories under paper for each color. Then you have to manually tag each item (which takes forever the first time!!). After that, you just click on 'paper-purple' and you can see all your purple papers. It's pretty cool. But it does take a LOT of set up time.
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Old 08-07-2010, 10:35 AM   #8
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Thanks Linda,
One question about the organizer...How do you keep track of the designers for the credits??? I haven't gotten a chance to try it, but I guess I better start, since I keep on getting new kits...
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Old 08-07-2010, 11:05 AM   #9
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I use picasa. I have everything stored by Disney/non-disney, and then designer, and I keep them in kits.

In picasa you can create 'albums', these don't actually move the items, it just lets you view things together. I have all the previews in an album so I can easily glance through them all. Then I have another album for templates, alphas, and word art. Those are the things I am most likely to use with a different kit, otherwise I tend to use a single kit for a layout.

I find most designers label their items quite well, so I don't tag all my ribbons because if I search picasa for ribbons they all pop up anyway.



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Old 08-07-2010, 03:06 PM   #10
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I used to store everything in the kits as they came. I still mostly do, except for alphas. I found I never used alphas, or couldn't find them when they were still with their original kits. Now I have a filing system like this...
  • Scrapping Stuff
    • Alphas
    • Disney Inspired (this includes all kits, elements, templates, wordart, etc. that is specifically Disney inspired. Each kit/pack is in its own folder and I precede the folder name with what it. For example, alpha--Fanatic alpha by Britt-ish Designs, elements--Crayon Colored elements by Natalie's Place Designs, kit--After Dark by Sahlin Studio)
    • Elements (these are for purchases/freebies that were specifically these items. I do not break up kits to put individual items in these categories. each "pack" is in it's own folder.)
      • Attachments (ie. Attached at the Hip by Haynay Designs)
      • Bling
      • Buttons, Beads, Flair
      • Date Stamps
      • Doodles
      • Food
      • Frames, Borders
      • Journal Boxes
      • Nature
      • Ribbon, String, Stitches (ie. Stitched Swirls by Sahlin Studio, String Theory by Britt-ish Designs)
      • Scatters, Splats
    • Hybrid Projects
    • Kits
      • Misc Designers (all kits by designers that I just have one or 2 from. Each kit in its own folder)
      • Specific Designers (sub-folder for each designer that I have lots of kits from, with each kit from that designer in it's own folder)
    • Masks & Overlays
    • Paper Packs
    • Quick Pages
    • Templates - cards
    • Templates - pages
    • Word Art
After unzipping, I put everything together for the product in a single folder and name the folder according to the name of the product, including the designers name.
If I remember I'll use the Bridge application that came with CS4 suite, but mostly use that for photo searching when I scrap. I've created different collections to search for different items - templates, kit previews, alphas, etc.
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